Turn Your Business Into An Efficiency Machine in Dallas: OpenText vs Azure Document Management Solutions

In the present competitive business landscape, any areas where organizations can enhance efficiency and augment productivity levels must be the first to be addressed.

Document management is perhaps not the first thing you think of when you wonder, “Where can we do better?”

However, document management is at the core of your firm and back-office processes. Thus, it’s a great first step to your digital conversion plan.

Archive cabinets and other paper-based arrangements are inefficient and create bottlenecks since important files become hard to obtain and/or are regularly misplaced.

As a result, silos are formed, collaboration is impaired, and time is wasted on activities and workflows that could be simplified.

With document management solutions, you could establish a paperless, digital environment where critical data is readily attainable and all parties, across teams, have access to the data they need to be productive.

Technology like optical character recognition (OCR) and robotic process automation (RPA) can eliminate the need for manual processing, routing, data entry, and storage.

Below, we’re going to share two of the most prominent document management platforms: OpenText and Microsoft Azure.

But before we begin our comparison, let's take a quick look at the primary benefits of using document management solutions.

The Benefits of Document Management Tools

Let’s take a close look at a few of the gains of document management solutions.

Enhanced Efficiency and Productivity

With conventional, physical processes, your employees waste valued resources that could be better deployed to initiatives that fulfill expansion goals. With an automated, streamlined document management tool, these tedious processes are a thing of the past.

Moreover, a document management framework is better equipped to enforce regulatory standards than tangible arrangements, which could rapidly become too hard to manage.

A Centralized Storage Facility

In an all-digital environment, all of your files and classified data can be held in a primary, secure document storage site.

This allows safeguarding confidential information and transmitting documents to the right persons when they are needed much simpler than in conventional manual storage arrangements.

Via the use of a DMS inventory system, searching for the necessary documents can be achieved instantly as opposed to a large amount of time wasted searching for paper documents.

On top of that, with a cloud storage system, coworkers can cooperate and access files on the go from their mobile devices.

Reinforced Data Security

With higher technological advancement comes the duty to guarantee that any networks consisting classified information are appropriately protected.

Both OpenText and Microsoft Azure offer security features like two-factor authentication, access controls, and more.

These qualities can help your organization to fortify its cybersecurity approach by guaranteeing that only the proper staff members have access to classified data and that any editing or accessing of confidential files have an audit log.

Lastly, in the event of either a natural disaster or a safety crisis, through a DMS solution, you can absolutely guarantee that your documents have been backed up and can be restored so that your company can resume essential operations right away.

Proper Regulatory Compliance

For businesses that compete in high-compliance sectors, a document management solution can aid in upholding regulations that are established to defend organizations from cyber attacks and violating the privacy rights of their customers.

OpenText vs Microsoft Azure Features and Pricing Analysis

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that enables companies to capture, store, route, and oversee the complete workflow of their digital records.

This provides firms with improved control over their documentation while also increasing cooperation across sectors. It can be deployed on-premises or in the cloud.

OpenText Pros

• Pricing can be costly but could be customized to your individual demands.

• For the ones in need of an end-to-end solution, Documentum is a potent platform that can handle whatever you need it to.

• ApplicationXtender (AX) is a scaled-down, build-as-you-go alternative to the more premium Documentum solution.

OpenText Cons

• The user interface is a bit difficult to learn initially.

• The software necessitates routine maintenance and refinements as time passes which could be pricey.

• You may be required to pay additional functionality add-ons depending on your license.

Microsoft Azure Overview

Unlike OpenText, Microsoft Azure is a considerably larger cloud tool that serves a variety of functions that help with designing, testing, and implementation of applications. As a part of this broader outline, this could include secure document management and automation.

Azure Pros

• The availability and dependability of market leader, Microsoft and its 99.95% Uptime guarantees.

• Unparalleled data security enables you to fulfill many industry standard compliance requirements.

• Pay-as-you-go approach enables you to select which functionalities you require as well as add extra aspects as needed. This makes it an excellent solution for a small company, SMB, and even an enterprise.

Azure Cons

• Requires a lot of maintenance, management, and control.

• Higher licensing tiers can become costly.

• To guarantee that Azure is doing all it can for your company, experienced administrators are necessitated to appropriately configure the tool.

How Wave Can Help You Implement a Document Management Solution in Dallas

While we can all agree that the optimal initial step in increasing your business’s competitive advantage lies in enhancing and expediting workflows, agreeing on how to make this happen isn’t as easy.

To accomplish your tactical goals, you need the right solutions stack that augment your existing systems and could be applied simply.

We work with our customers as partners. Coming alongside the firm to analyze the fundamental business model, schemes, and procedures so we can locate hindrances and other fields where improvements can be achieved conveniently and cost-efficiently.

To accomplish this, we employ a mixed toolset tailored to your specific company needs and use them to automate your laborious business workflows around capturing, systematizing, and storing data.

This involves more than 60 industry-accepted ECM and DMS solutions that can aid in mechanizing manual systems, enhance sharing, arranging, and communication among departments, and ascertain that your teammates can find the data they need whenever, from wherever.

Keen to learn more? Let’s schedule a time to chat.